Start with the decision
Write the fire protection scope around named deliverables, the drawings that describe them and the interfaces with other trades. Identify the fire-protection system and the responsibility split between design, installation and acceptance. This planning guide does not specify a compliant system or testing procedure. Use the worksheet below to expose missing information before requesting a firm quotation.
This guide is for business-to-business project planning in the United States and Canada. For the wider trade context, visit the fire protection resource hub.
Define each package boundary
| Deliverable | Input to include | Boundary to settle |
|---|---|---|
| System package | issued system documents and responsibility allocation | design, supply and installation boundaries |
| Building interfaces | ceiling, service and alarm coordination information | alarm connections, service work and finish restoration |
| Acceptance and handover | project-specific acceptance requirements | testing, witnessing and documentation responsibilities |
Download the fire protection scope of work worksheet (CSV)
Fill in the response, owner or source, and date checked. Keep unresolved items visible. The file contains planning prompts only; it does not calculate quantities or make an approval decision.
Put the checklist to work
- Attach the current drawing and specification references, and identify who may receive them. Separate issued information from items still awaiting approval.
- Assign alarm interfaces, water service, ceilings, penetrations and third-party acceptance work explicitly. Use included, excluded, by others or unresolved, with a named owner for unresolved items.
- Document assumptions about approved system information, service availability and the project’s acceptance process. A target date is not a substitute for those inputs being available.
- Issue the same revision to all invited businesses. Record clarifications and circulate material changes before comparing proposals.
A scope gap worth discussing
Illustrative example — not a Build Accord client project
A sprinkler alteration is priced separately from the alarm interface. Confirm which package includes that coordination before accepting a combined project schedule.
Apply this to your decision: A scope sheet with deliverables, interfaces, exclusions and unresolved decisions that every invited business can price against.
Using this in the US and Canada
For a project in the United States
Record the state, local jurisdiction and actual service area. Confirm the project location and the scope of the business’s authority with the responsible project team. The U.S. Small Business Administration provides a starting point for business licensing resources.
For a project in Canada
Record the province or territory, municipality and actual service area. Use Canada’s permits and licences resources to locate relevant checks, including the linked BizPaL service. Confirm requirements for the actual activity and location.
For either market, state the currency, units and deadline time zone. This worksheet is general planning guidance, not a determination of licensing, procurement eligibility or technical compliance.
The next useful step
Continue with fire protection invitation to bid checklist. For the other side of the conversation, see the fire protection bid proposal guide.
Build Accord coordinates introductions between construction project teams and trade contractors. An inquiry starts a discussion of fit and availability; it does not guarantee a contractor, an invitation to bid or an award. These guides are not a listing of currently available crews or projects.