Make the match easy to see
A contractor capability statement is a short introduction to the work your business can deliver. It should help a project team understand your trade specialty, service area, relevant experience and how to reach the right person. Start with a clear page, not a long company history.
Its purpose is to earn a useful conversation. It does not replace a quotation, project-specific qualification review or contract.
What to include
- Business and contact: the name you trade under and a business contact for inquiries.
- Specialty: the actual trade packages you deliver, with useful distinctions between your core work and adjacent services.
- Geography: your normal service area and conditions for travel.
- Project fit: the building types, work environments and scope sizes you are comfortable discussing.
- Experience: a few relevant examples, shared with permission and described accurately.
- Availability: an indicative window, when it was checked and how to confirm it.
A simple example to adapt
Illustrative outline — replace every bracket
[Business name] provides [specific trade package] for [project types] in [service area]. Our core work includes [two or three concrete deliverables]. We do not currently take on [important exclusions].
Relevant experience: [authorized example and your business’s actual role]. We are available to discuss work beginning [indicative window, checked on date]. For estimating and scheduling, contact [business contact].
Avoid claiming a client’s entire project as your own if you delivered one package. Explain your actual contribution. Keep confidential values, exact site details and private contacts out of a general introduction.
Make evidence easy to follow
Use a short example that shows the type of problem you handled: working around an occupied site, coordinating a phased installation or delivering a clearly defined finish. Include only facts you can support. Do not add invented testimonials, project values or success rates.
If a project asks for qualifications, confirm the exact evidence needed and the appropriate channel for sharing it. A public capability statement does not need to contain identity documents, full insurance records or private reference details.
Keep it current and useful
Review the statement when your scope, service area, contact or capacity changes. Separate stable experience from time-sensitive availability. If you have no capacity in the requested window, say so before estimating.
When responding to a brief, connect your statement to the specific work rather than sending the same broad pitch. Review the scope checklist to see what to ask for, then introduce your business to Build Accord to discuss work that fits your trade and service area.