Start with the decision
Build the paving schedule around confirmed dependencies rather than a promised duration in isolation. The important inputs include accepted base conditions, access staging and release of affected traffic areas. Ask the contractor to state what must be ready before it can begin and what the following trade will receive.
This guide is for business-to-business project planning in the United States and Canada. For the wider trade context, visit the paving resource hub.
Plan the handoffs
| Package | Information needed before release | Completion handoff |
|---|---|---|
| Removal and preparation | existing pavement information and work limits | agreed preparation and disposal records |
| Pavement placement | pavement specification and area plan | required placement and completion records |
| Edges and markings | edge, drainage and marking plans | agreed layout and area-release documentation |
Download the paving schedule worksheet (CSV)
Fill in the response, owner or source, and date checked. Keep unresolved items visible. The file contains planning prompts only; it does not calculate quantities or make an approval decision.
Put the checklist to work
- Separate approvals, procurement, mobilization, installation and completion checks. Assign an owner to each release decision.
- Ask for the contractor’s stated availability and the date it was confirmed. Do not present an indicative window as a reserved crew.
- Resolve interfaces involving removals, base repairs, drainage adjustments, curbs and line marking. Put decisions and deliveries that affect the sequence into the same schedule discussion.
- Agree how changes will be raised. Record the affected activity, revised assumption and who confirms the next workable date.
A scope gap worth discussing
Illustrative example — not a Build Accord client project
One parking-area proposal includes local base repairs and another assumes a ready base. Agree the repair scope and quantity basis before leveling the totals.
Apply this to your decision: A dependency-based schedule discussion with named owners and confirmation dates, without invented standard durations or guaranteed delivery windows.
Using this in the US and Canada
For a project in the United States
Record the state, local jurisdiction and actual service area. Confirm the project location and the scope of the business’s authority with the responsible project team. The U.S. Small Business Administration provides a starting point for business licensing resources.
For a project in Canada
Record the province or territory, municipality and actual service area. Use Canada’s permits and licences resources to locate relevant checks, including the linked BizPaL service. Confirm requirements for the actual activity and location.
For either market, state the currency, units and deadline time zone. This worksheet is general planning guidance, not a determination of licensing, procurement eligibility or technical compliance.
The next useful step
Continue with paving contractor handover checklist. For the other side of the conversation, see the paving bid proposal guide.
Build Accord coordinates introductions between construction project teams and trade contractors. An inquiry starts a discussion of fit and availability; it does not guarantee a contractor, an invitation to bid or an award. These guides are not a listing of currently available crews or projects.