Start with the decision
Describe landscaping availability as a dated planning window with conditions, not a permanent promise. Check the proposed package against current commitments and approved planting selections, prepared areas and the agreed seasonal work window. A crew being free on a calendar does not establish that all project inputs will be ready.
This guide is for business-to-business project planning in the United States and Canada. For the wider trade context, visit the landscaping resource hub.
Confirm capacity by package
| Package | Input needed to reserve work | Completion commitment |
|---|---|---|
| Planting | planting schedule and approved locations | plant inventory and agreed care information |
| Ground preparation | soil and grading information for the package | agreed preparation and area-acceptance records |
| Irrigation and aftercare | irrigation interfaces and follow-up requirements | operating information and agreed maintenance handoff |
Download the landscaping crew availability worksheet (CSV)
Fill in the response, owner or source, and date checked. Keep unresolved items visible. The file contains planning prompts only; it does not calculate quantities or make an approval decision.
Put the checklist to work
- Identify the responsible scheduling contact and the date capacity was reviewed. Separate estimating availability from delivery availability.
- Confirm the work your team will deliver directly and how bulk grading, soil supply, irrigation, hardscape and maintenance after installation affects resource planning. Do not count unconfirmed third-party capacity as secured.
- Provide an indicative window with the assumptions required for it to hold. Explain when availability must be reconfirmed.
- Update the project contact if the window changes. Distinguish an inquiry, a provisional plan and an agreed engagement.
A scope gap worth discussing
Illustrative example — not a Build Accord client project
A planting quote includes installation but excludes establishment care. Agree who carries the follow-up work before comparing it with an offer that includes that period.
Apply this to your decision: A dated capacity note showing the proposed window, prerequisite decisions and the next confirmation point.
Using this in the US and Canada
For a project in the United States
Record the state, local jurisdiction and actual service area. For federal notices, use SAM.gov Contract Opportunities and check the individual notice’s stage and instructions. A prime-contract notice is not automatically a subcontract invitation.
For a project in Canada
Record the province or territory, municipality and actual service area. Use CanadaBuys tender opportunities as one public-procurement source, then read the issuer’s documents and submission route. Do not assume it lists every private construction package.
For either market, state the currency, units and deadline time zone. This worksheet is general planning guidance, not a determination of licensing, procurement eligibility or technical compliance.
The next useful step
Continue with how to find landscaping bid opportunities. For the other side of the conversation, see the landscaping project scope guide.
Build Accord coordinates introductions between construction project teams and trade contractors. An inquiry starts a discussion of fit and availability; it does not guarantee a contractor, an invitation to bid or an award. These guides are not a listing of currently available crews or projects.